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CDA. Procedures (SOPs)

Capital Development Authority operates under its standard procedures. The procedures listed below are the most frequently requested. However, this is not intended to be a complete list of operating procedures. These procedures are provided for informational purposes only.

CDA reserves the right to modify or replace a posted procedure or policy at any time without notice. If you do not find any procedure here, please Ask CDA

For BUSINESS COMMUNITY:

  1. Procedure required for Change of Trade.
  2. Registration of Contractors/ Firms in CDA.
  3. Contract Awarding Procedure.
  4. Permission to Display Signboard/Pana Flex/Neon Sign Etc.
  5. Property Tax Examption Declaration Form.

For RESIDENTS OF ISLAMABAD:

Estate Management:

  1. Procedure for transfer of Plot/Property.
  2. Transfer of property to family members through gift.
  3. Documents required for transfer of plot to the legal heirs of the dead Allottee.
  4. Procedure for change of title through sale deed.
  5. Issuance of Certified True Copy (C.T.C) of allotment letter, if lost.
  6. Mortgage property in favor of House Building Finance Corporation or any bank.
  7. Procedure for same day issuance of Transfer Letter.
  8. Requirements for Change of Trade.
  9. Documents required for Court Decision.
  10. Procedure to check Outstanding Dues.
  11. Procedure for change of name (Married ladies and others).
  12. Procedure for issuance of Separate Transfer Letters to more than one transferee?
  13. Procedure for Sub-Division of plot.
  14. Procedure for Property Information Report (PIR).
  15. Procedure for Lien Marking.
  16. Rate of Transfer Fees for Commercial & Residnetial Plots.
  17. What is the procedure for delivery of Documents?
  18. What is the procedure of admitting in One Window Operation Directorate?

Building:

  1. Requirements for approval of Building Plans.
  2. Requirements for issuance of Completion Certificate and process to apply.
  3. Procedure for approval of building plans(After Completion)?

Civic Management:

  1. Documents required for Birth Certificate.
  2. Documents required for Death Certificate.
  3. Procedure for Water Connection and Water Charges Rates.
  4. Water Connection formalities of Water Meter Division.

Miscellenous:

  1. Documents required for Possession of Plot.
  2. Registration of Municipal Complaints.
  3. Water Production.
  4. Life-cycle of a Project?
 
1. Requirements for approval of Building Plans.
  • Photo copy of form A1, A2 (with one photocopy) and 6 copies of building plans (Architechtrul & Structural)
  • Estate Management forwarding letter indicating receipt of appropriate Scrutiny Fee @ Rs.3/- per sq.ft
  • For Commercial Rs.10/- per sq. ft.
  • Copy of N.I.Card of Allottee or Transferee or Attorney as the case may be duly attested.
  • Copy of Allotment letter or Transfer Letter duly attested.
  • Copy of Possession Certificate. Copy of sub-division of plot, if applicable duly attested.
  • Indemnity Bound from the Allottee duly attested from Notary Public on Rs.30/-
  • Soundness and stability certificate by the Engineer.
  • Calculation Book.

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2. Requirements for issuance of Completion Certificate and process to apply.

Application can be made on Form B1, B2 duly signed by the allottee/attorney.

Approved architect and structural engineer after validation from Architecture Directorate, CDA at the Front Office, One Window Operation, CDA along with the following documents.

  • Photocopy of Form B1, B2 along with 6 copies of completion plan as per actual construction at site.
  • Estate Management dues clearance. Copy of N.I.C of Allottee or Transferee or Attorney as the case may be.
  • Dues clearance from Revenue Directorate.
  • CDA Completion Scrutiny Fee as per rates of approval of building plans.
  • Proof of payment of Withholding Tax for non residential plots.

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3. Procedure for availing the facilities at Capital Hospital.

Availing the facilities at Capital Hospital is easy with showing of a medical card/ computerized card by CDA Employees and their dependents which makes them entitled to all medical facilities and by getting an outdoor ticket for Rs. 10/- for outdoor consultations in all departments. However patients who are not CDA Employees have to pay for indoor and investigative services.

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4. Registration of Contractors/ Firms in CDA.

Contractors/ Firms are registered in CDA through Directorate General Works.
Following are the required documents :

For further inquiry Please contact at 051-9215376

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5. Requirements for Change of Trade.

Application addressed to Director Municipal Administration, CDA Islamabad.

  • NIC Copy of allottee (s) 4 Nos.
  • Copy of allotment letter

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6. Documents required for Birth Certificate.

Following information are required for issuance of Birth Certificate:-

  • Full Name of Father and Photo Copy of National Identity Card No.
  • Name of Child
  • Sex of Child either Male of Female
  • Place of Birth, Date and Hour
  • Name of Hospital/Clinic and Doctor/midwife who attended the delivery (attested photo copy required)
  • Name and address of Mother and her National Identity Card No. or Nationality, Religion, Caste and Nationality of the Father
  • Place of Residence and address of Father
  • Occupation/Profession of the Father.
  • Name and Address of the Person Making Report.
  • Date of Report

Download Related Form here

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7. Documents required for Death Certificate.

Following documents are required for issuance of Death Certificate:

  • Name and Surname of the Deceased and his/her nationality.
  • Name of Husband/Father/Mother Occupation/Profession of the Deceased
  • Address of the Deceased
  • Religion, Sex and Caste of the Deceased
  • Date, time and cause of death
  • Age of Deceased
  • Name and Address of the Person Making Report.
  • Date of Report

Download Related Form here

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8. Procedure for transfer of Plot/Property.

Following documents are required for the Transfer of Plot/Property.

Prescribed transfer application to be filled by the both parties and duly attested by the 1st Class officer and in case of Oustee attestation (counter signature) of First Class Magistrate is also essential.

  • Transfer fee as per prescribed rate in shape of Pay Order.
  • Original allotment/offer letter.
  • NIC copy of the allottee (s)/ Attorney and Transfree(s) (attested) NIC copy of attesting officer.
  • Three specimen signatures/thumb impression of allottee (s)/ Attorney. (attested) Photograph of both parties.
  • Indemnity bond by both parties on Rs. 30/- Judicial Stamp Paper duly registered with Notary Public/Oath Commissioner and countersigned by 1st Class Magistrate with an additional Indemnity Bond in case of Oustee of Village Sheikhpur.
  • NOC from Revenue, vacant plot is exempted.
  • NOC from Building Control Section, CDA for non-conforming use of the property.
  • Original attorney along with CDA acceptance letter. Affidavit by attorney regarding aliveness of allottee & operative of attorney.
    Original Agreement with CDA along with permission to mortgage letter by CDA if executed.
  • NOC from loan giving agency.
  • Special power of attorney duly attested by the embassy of Pakistan/ High Commission/ Consulate in case of proposed transferee is abroad along with attested copies of Passport and NICs.
  • NIC copies of witness Affidavit by allottee/attorney for duplicate NIC and difference of signature duly attested by Notary Public or Oath Commissioner and counter signed by 1st Class Magistrate.
  • In case of female allottee accompany of a blood relation with documentary proof to identify the allottee.
  • In case of plots allotted by CDA to Oustee of Islamabad an affidavit prescribed by CDA duly attested by Notary Public/Oath Commissioner and Counter signed by 1st Class Magistrate. In case of Government Servant NOC from his department
  • Check List for Transfer of Property

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9. Transfer of property to family members through gift.

The allottee can apply for transfer of property at the Front Office One Window Operation, CDA through acknowledgement of Oral Gift on stamp paper worth Rs.5/- duly attested by 1st class Magistrate along with the following documents:

  • Original allotment letter to be surrendered.
  • Property Tax Clearance Certificate from Revenue Directorate
  • CDA Indemnity Bonds (Transferee/Allottee)
  • Photocopies of N.I.C (attested).
  • Statement recorded before concerned Deputy Director and duly stamped by him with his official seal. NOC from Building Control Section (BCS), CDA. Bank Draft of Rs.3000/- or Rs.5000/- as the case may be.
  • Photo copies of NICs of two witnesses (attested)

Download Related Form here

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10. Documents required for transfer of plot to the legal heirs of the dead Allottee.

An application by any of the legal heirs can be made at Front Office, One Window Operation, CDA addressed to Director Estate Management, CDA regarding change of title of the plot/house in the name of legal heirs along with the following documents:

  • Attested copy of Death Certificate issued by CDA or local body..
  • Affidavit regarding factum of death and deposing the detail of the legal heirs and parents of the deceased whether they are alive or died and in case died whether pre-deceased or otherwise duly attested by Notary Public and countersigned by Class-I Magistrate.
  • Attested copies of N.I.C of all the legal heirs.
  • Form "B" in case of Minors.
  • Pay Order of amounting to Rs.5000/- (Residential) or 10,000/- (Commercial).
  • Original allotment/transfer letter of the subject plot/house.
  • Original Release Deed in case some of the legal heirs want to release/surrender their share in favor of one or more legal heirs, duly registered in the Court.
  • Photocopy of NIC of Witness
  • NOC from Revenue Directorate, CDA regarding Property Tax.
  • NOC from Building Control Section (BCS), CDA regarding confirming use of the house/property and non violation of Building & Zoning Regulation.
  • Copies of Public Notice (provided by CDA) appeared in two daily leadings News Paper having vast circulations.
  • Clearance of dues.
  • Advertisement in two leading news papers.
  • Indemnity Bond from legal heirs.

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11. Procedure for change of title through sale deed.

An application can be made at Front Office, One Window Operation, CDA addressed to Director Estate Management, CDA regarding change of title of the property through sale deed along with the following documents.

  • Original Sale Deed along with one attested photocopy
  • Original allotment/transfer letter
  • Attested copy of NIC
  • Two (2) attested photographs & 3 (three) specimen Signature of purchaser.
  • Pay Order/Demand Draft for Rs. 7,500/- for residnetial and Rs.10,000/- for Commercial in favor of CDA.
  • NOC from B.C.S regarding non-conforming use and non-violation of Building and Zoning Regulations.
  • NOC/Property Tax Clearance Certificate from Revenue Directorate, CDA.

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12. Issuance of Certified True Copy (C.T.C) of Allotment Letter, if lost.

An application can be made by the allottee at Front Office, One Window Operation in the name of Director Estate Management, CDA for issuance of C.T.C along with following documents:

  • F.I.R Police Station.
  • Indemnity Bond only attested by 1st Class Magistrate for Rs. 30/-
  • Press Notice of Newspaper having vast circulation.
  • Photocopy of N.I.C duly attested.
  • Affidavit duly attested by 1st Class Magistrate.
  • Pay Order of Rs. 1,000/- as process fee.
  • Attested Photograph of Allottee
  • The Allottee record statement in the presence of concerned Deputy Director

Download Related Form here

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13. Mortgage property in favor of House Building Finance Corporation or any bank.

Following documents are required for granting permission for mortgage of a property:

  • In case of plot: Execute an agreement with CDA.
    • Copy of Site Plan (provided by CDA. Application for permission to assign addressing Director Estate Management, CDA.
  • In case of House and other built up property:
    • Execute Conveyance Deed or Lease Dead with CDA.
    • (The cost of Stamp Papers will be at the rate of Rs.40/- per thousand at the original price of the plot and in case of Commercial, Industrial Plots in addition to cost of plot plus annual ground rent paid and ten year advance.
    • Note: There are two days for the execution of Agreement and Conveyance Deed

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14. Documents required for Possession of Plot.
  • Application by allottee/ attorney.
  • Copy of allotment letter duly attested
  • Copy of NIC of allottee/ attorney duly attested
  • Pay Order for Rs.1,000/- for First and Rs.2,000/- for Second

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15. Documents required for Court Decision.
  • Court decision certified copy
  • NIC copy of the applicant

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16. Procedure for Sub-Division of Plot.
  • Attested copy of allotment letter (original shall be surrendered after approval of sub-division)
  • Four copies of sub-Division Plan/sketch duly signed by all the allottee and Architect
  • NOC from Revenue Directorate, CDA
  • Pay Order in favour of CDA @ Rs.75/- per sq.yd

Download Related Form here

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17. Procedure for change of name (Married ladies and others).

If an allottee wants to change his/her name, allottee will have to apply at O.W.O Directorate with the following documents

  • Attested copy of allotment/transfer letter.
  • Attested copy of present and previous NIC.
  • Attested copy of Nikah Nama (incase of married lady)
  • An affidavit as per specimen
  • Press Clipping of Notice published in newspaper
  • Attested copy of matriculation certificate
  • Attested copy of passport if available.
  • Any other documents supporting for change of name

Download Related Form here

The OWO Directorate shall forward the application to concerned Deputy Director of EM-I or EM-II Directorate, CDA

Deputy Director shall forward the case to Law Directorate for Legal Opinion/advice. Law Directorate may further refer the case to Security/Inquiry Directorate CDA for investigation/verification if there is any doubt or suspicision. After verfication and legal opinion the change of name will be notified with the approval of Director Estate Management-I.

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18. Procedure to check Outstanding Dues.

An allottee or his authorized person can apply at One Window Operation counter or through mail to find the outstanding dues against his property.

Estate Management Directorate-I or II shall provide the relevant information within 4 working days.

Mailing address: One Window Operations, Main CDA Secretariat, Chairman Office G7/4, Islamabad.

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19. Procedure for same day issuance of Transfer Letter.
  • The parties can apply for urgent transfer subject to payment Rs.10000/- as fee in addition to the other charges.
  • In such cases the allottee/attorney shall present the Transfer Application Form alongwith the required documents to Assistant Director (Admitting) before 10 A.M.
  • If the documents are in order, the admitting of transfer case shall be done on same day before 1200 hours.
  • A.D (Admitting) shall send the file through special messenger to the concerned section of Estate Management-I or II Directorate.
  • The section shall prepare transfer proposal and transfer letter immediately and submit to the Deputy Director who shall be competent to approve the transfer proposal.
  • The transfer letter shall be delivered by R&I Branch of Estate Management-I or II Directorate at OWO Counter from 2:00 p.m to 3:00 p.m.
  • If the parties don't receive the letters, these should be dispatched after one day.

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20. Rate of Transfer Fees for Commercial & Residnetial Plots.
  • Residential : 250/- Per Sq. Yd
  • Model Villages: 150/- Per Sq. Yd
  • Family Transfer Residential: 5,000/-
  • Family Transfer Commercial: 10,000/-

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21. Procedure for Lien Marking.
  • Application
  • Copy of NIC attested
  • Copy of Allotment Letter Attested
  • Pay Order of Rs.500/-
  • Attested Photocopy of Mortgage Deed
  • Photocopy of NOC issued by CDA for Loan

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22. Procedure for Property Information Report (PIR).
  • Application
  • Copy of NIC attested
  • Copy of Allotment letter attested
  • Pay Order Rs. 500/-

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23. Procedure for Water Connection and Rates for Water Billing

Documents required for Water Connection:

  • Form A-3
  • Pay Order as per size of Plot
  • Plan Approval Letter & Allotment Letter (copy attested)
  • Photocopy of NIC duly attested.

Water Billing Rates:

For Commercial Property:-

  • @ Rs.3/- per sq.ft of total covered area of the building

For Residential Property:-

  • Size 249 Rs.3164/-
  • Size from 250 to 499 Rs.6328/-
  • Size from 500 to 999 Rs.12654/-
  • Size from 1000 to 1199 Rs.15878/-
  • Size from 1200 to 1499 Rs.18982/-
  • Size from 1500 to 1999 Rs.22146/-
  • 2000 to above Rs.31636/-

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24. Registration of Municipal Complaints.

CDA has launched its call centre with UAN # 111-000-232 on November 15, 2007. It is to facilitate citizens of Islamabad to register and track down its complaints. Currently it is dealing with municipality complaints. Following nature of complaints comes under the scope of CCC.

  • Sewerage
  • Sanitation
  • Environment
  • Road Maintenance
  • Water Supply/ Tanker
  • Street Lights

All the complaints register through centralized UAN # 111-000-232 and complaint tracking number issued against each complaint in order to track down the status of complaint efficiently.

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25. Water Connection formalities of Water Meter Division.

Scrutinize the status of applications, regarding completion of formal procedure and issue of demand notices accordingly.

  • Receipt of water connection fee from the consumers as per demand notice.
  • Execution of formal water supply agreement in between the property owner and the Authority. Documents required for water supply agreement.
    • Water supply agreement form.
    • Form A-3 along with its enclosures.
    • Copy of NIC of the applicant
    • Copy of allotment letter.
    • Copy of possession letter.
    • Copy of approval plan.
    • Copy of sewerage fee, road cut fee, water connection fee etc.
  • Issue of material for water connection like clamp, bend tee, pipe, gate valve, etc. and its endorsement on stock register.
  • Endorsement in ledger register to award ledger number.
  • Physical provision of water connection on ground.
  • Forwarding the water supply agreement documents to revenue documents CDA for water billing etc.

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26. Contract Awarding Procedure.

Projects are as a first step, advertised in major newspapers of the country with the appropriate heading, depending on their nature. Tender notices and Pre-Qualification Notices are dealt with via their respective directorates, indicated at the end of each advertisement. The projects that the PMO is responsible for have a different procedure.

Depending on the nature, size and scope of the project, an advertisement for an Expression of Interest (EOI) is placed in the newspaper. Usually an EOI form prepared by the CDA is uploaded on to the CDA website with prospective developers required to download the form and fill it out as necessary. This stage of the process is relatively uncomplicated and straightforward, mainly serving as an indicator to evaluators in the CDA as to the experience and expertise of prospective developers.

Responses to the EOI are then evaluated, with qualified parties advancing to the Request for Qualifications (RFQ) stage where they are provided with the RFQ document, outlining specific project-related requirements which they are then required to satisfy. After prospective developers submit RFQs, they are then evaluated again and the evaluated proposers provided with a Request for Proposal document. This document is very precise and detailed, requiring specific Technical and Financial details of the project. Finally, after the RFPs have been evaluated, one developer is chosen and a contract is entered into, depending on the nature and scope of the venture.

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27. What are the requirements for approval of building plans(After Completion)?

Application can be made on Form B1, B2 duly signed by the allottee/attorney, approved architect and structural engineer after validation from Architecture Directorate, CDA at the Front Office, One Window Operation, CDA along with the following documents.

  • Photocopy of Form B1, B2 along with 4 copies of completion plan as per actual construction at site.
  • Estate Management dues clearance.
  • Copy of N.I.C of Allottee or Transferee or Attorney as the case may be.
  • Dues clearance from Revenue Directorate, CDA.
  • Completion Scrutiny Fee as per rates of approval of building plans.
  • Proof of payment of Withholding Tax for non residential plots.

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28. Life-cycle of a Project?

Depending on the nature, size and scope of the assignment, a generic life-cycle can:

  • EOI
  • Evaluation
  • Request for qualification (RFQ)
  • Evaluation
  • Request for proposal (RFP)
  • Award of Contract

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29. Procedure required for Change of Trade?
  • Application addressed to D.G/Director Municipal Administration, CDA Islamabad.
  • NIC Copy of allottee (s) 4 nos.
  • Copy of allotment letter.

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30. Procedure for delivery of Documents?
  • The documents entrusting title (Allotment Letter, Transfer Letter, Sub-Division Letter, CTC) are dispatched to the Allottee/Transferee through registered post or delivered personally at Estate Management Directorates after identification. The allottee may authorize his agent to collect such documents through an application attaching copies of NIC.
  • All other correspondence with the Applicants/Allottees is done through mail
  • The applicant may request for dispatch of documents through courier (subject to payment of courier charges).

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31. What is the procedure of admitting in One Window Operation Directorate?
  • The allotee/ attorney shall get due date from the admitting officer in OWO Directorate on presenting completed TAF (Transfer Application Form) along with required documents.
  • After giving “due date “ the Admitting Officer shall send a data form to the concerned Dy. Director in EM-1 or EM-2 at least two days before the due date. The concerned DD shall check the file and ensure that the relevant file and record is send to admitting officer 9 am on the due date.
  • The allotee/ attorney and the transferee have to appear in person on due date with their original NIC in OWO Directorate before Asstt. Director (Admitting) along with TAF and the requisite documents.
  • The parties are photographed with their signatures and thumb impressions taken in the presence of Admitting Officer after they confirm before him that the transaction has taken place as per satisfaction of both the parties.
  • After completing the formalities of admitting, the Admitting Officer shall send the file and TAF along will the documents to the accounts section for removal of bank Draft on the same day.

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33. What is the procedure of issuance of Separate Transfer Letters to more than one transferee?
  • If there are more than one transferee, they can apply for their separate copies of transfer letter.
  • If one of the co-allottees wants to transfers his share, all the other co-allottees shall also have to surrender their original transfer letters so that revised letters are issued to them.
34.Permission to Display Signboard/Pana Flex/Neon Sign Etc.
  • Application to Director M.A,CDA.

    • Download Related Application Form here

  • Affidavit
  • Copy of NIC of the applicant
  • Copy of lease/rent agreement/ownership proof
35.Property Tax Examption Declaration Form.
  • Examption Declaration Form.

    • Download Related Examption Form here

  • Affidavit
  • Copy of NIC of the applicant
  • Copy of lease/rent agreement/ownership proof

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